17TH JANUARY 2020
Digital Document Management
Documents exist in all organisations, whether in electronic or hard copy format. Managing those documents effectively is critical as information is one of the most important assets any business has.
Managing business documents manually is a time consuming and costly exercise. Documentation will typically flow around an organisation and include information regarding key areas including:
• Products and services
• Contracts with internal or 3rd parties
• Sales and purchase invoices
• General business data to enable effective decision making
Using an automated digital document management system (DMS) will streamline and automate documents and their workflow. There are multiple benefits including:
• Automated workflow, task assignment and approval
• Reduced storage space
• Enhanced security
• Rapid search enabling easier retrieval
• File sharing and improved collaboration
• Better backup and disaster recovery
• Anytime, anywhere access
There are other ‘soft’ or intangible benefits of a DMS including time savings resulting in increased productivity, improved employee experience and increased customer satisfaction. Document Management Systems are also scalable so they can meet the changing needs of any enterprise.
Rock’s DMS solution on the Comidor platform works as an independent solution but can also work seamlessly with other Comidor modules including Business Process Management, People Management, Project Management and CRM.
Comidor’s breadth of functionality includes a document creator, OCR and document analyser, versioning, mobile access via dedicated apps and full workflow automation with definable business rules.
By embracing cutting edge technologies such as Robotic Process Information (RPA), Artificial Intelligence (AI) and Machine Learning (ML), Comidor can automatically upload, read, understand and route your documents to the right people at the right time and at lightning speed. Documents can be sent to reviewers or approvers who can add comments, approve or reject. The documents can then be routed as defined in the business rules, providing full governance and an audit trail over the entire end to end process.
Rock is Comidor’s exclusive partner for the UK and Ireland and provides specialist expertise in enabling companies to automate their business processes and document management. Rock’s light touch approach enables us to develop and deploy tailored business solutions quickly and effectively. This agile approach translates into a low, market beating cost of delivery and a faster payback and return on investment.
Combining process automation with digital transformation (Low Code / No Code platforms, RPA & AI) enables automated, streamlined processes, deep data insights, improved compliance, reduced costs and ultimately a more efficient, and engaged workforce.
You can download the file below for more information about our DMS solution and capability.
Speak to one of our team who can set up a demo of our Document Management System and explain how Comidor can help your organisation. At Rock we know we have an unrivalled platform and capability so we offer a totally free POC. With no risk to you, why not get in touch today?